Privacy Policy

Last Updated: November 19th, 2025

INTRODUCTION

Bison Payments LLC along with its affiliates and subsidiaries (collectively, “Bison,” “we,” “us,” and “our”) is committed to maintaining the privacy and security of personal information. By interacting with Bison, you consent to the treatment of your information as described in this Policy.

This Privacy Policy (“Policy”) explains how Bison collects, uses, discloses, and otherwise processes the personal information we collect both online and offline in the course of providing our products and services (the “Services”), including through our websites that post this Policy (the “Website”), and any dashboards we may grant you access to.

Please note that we act as a data controller when we collect and use personal information for our own business purposes (for example, to manage customer accounts or provide support). This Policy addresses those activities. We act as a data processor when we process personal information of end users on behalf of our business customers. In those cases, our customers are responsible for providing appropriate privacy notices to individuals

INFORMATION COLLECTION

The term “personal information,” refers to information that identifies, relates to, describes or can be reasonably associated with an individual. The personal information we collect about you depends on your relationship with us. For example, we may collect the following personal information in the following contexts:

• Customers. We collect personal information from our customers (i.e., businesses) and prospective customers in order to respond to inquiries and provide our Services. This personal information includes, but is not limited to, business contact information such as name, email, phone number, and address; IP address and login credentials; and information about beneficial owners such as Social Security number, driver’s license number, passport information, citizenship, and date of birth. When we refer to customers, this includes our customers’ employees, agents, and authorized users.
• Business partners. We collect personal information about our business partners. This personal information is typically limited to business contact information such as name, email, phone number, and address. When we refer to business partners, this includes our partners’ employees, agents, and authorized users.
• Website visitors. We collect personal information and other tracking data regarding users of our Website (in addition to the information we may collect about the same individual to the extent he or she also falls under any of the other categories in this section). This is discussed further in the “Cookies and Tracking Technologies” section below.

We receive personal information:

• Directly from the individual or their company;
• From our business partners;
• Indirectly by monitoring activity on our Website;
• From publicly available sources such as third party data providers or third party advertising partners; or
• Otherwise with your consent.

COOKIES AND TRACKING TECHNOLOGIES

A cookie is a small text file that is stored on your browser or the hard drive of your computer. We—and our third party partners and service providers (such as advertising networks and analytics providers)—use cookies and similar technologies, which may be considered personal information under certain privacy laws. We use tracking technologies such as cookies, tracking pixels, and web beacons to collect user activity information including IP address, geolocation data, browser and device characteristics, operating system, language preferences, referring URLs, information about how and when you use the Website, interactions with emails we send, and other technical details. We may use the following types of cookies:

• Necessary cookies. These are cookies that are required for the operation of the Website.
• Functionality cookies. These cookies remember choices you make and are used to recognize you when you return to the Website
• Analytics cookies. These cookies collect information about how you use the Website. They allow us to recognize and count the number of visitors and to see how visitors use and interact with the Website.
• Advertising cookies. These cookies are used to track your online activity and deliver personalized advertisements.

We use third parties to assist us in analyzing data regarding visitors and delivering personalized advertising. For example, we use Google Analytics to collect information such as the number of visitors to a site, the webpage that referred visitors to a site, and the pages visitors view within a site. You can opt-out of Google Analytics by downloading the Google Analytics Opt-Out Browser Add-on. These third party advertisers may use cookies to track you across websites and serve you advertisements for Bison within other websites you may visit (i.e., targeted advertising).

Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer. If you use your browser settings to block all cookies, you may not be able to access all or parts of our Website.

Some internet browsers have “Do Not Track” or “DNT” features which, when turned on, send a signal to the website that the individual visiting the website does not wish to be tracked. Our Website does not honor DNT signals, but you can adjust your cookies settings in your web browser.

INFORMATION USE

We use the information we collect, including personal information, for the following purposes:

• to provide you with our Services;
• to create and manage your account;
• to verify your identity;
• to provide customer support;
• to provide service announcements;
• to communicate with you and respond to your inquiries;
• to provide information you have requested;
• to provide information, newsletters, or advertisements that may be of interest to you; and
• to solicit feedback and survey responses.

We may also use your personal information:

• to administer, personalize, and improve our Services (which includes the Website);
• to develop new features and services;
• to generate analytics, statistics and de-identified data;
• to prevent, detect or fight fraud or illegal activities;
• to comply with legal and contractual requirements; and
• for any other purpose with your consent.

INFORMATION DISCLOSURE

In the following circumstances, we may share personal information with third parties:

• Disclosures to Service Providers. To assist us in providing our Services, we may share personal information with vendors or service providers, such as providers of site hosting services, cloud services, email solutions, data analytics services, advertising services, or support and maintenance services.
• Disclosures to Business Partners. We may also share personal information with our business partners in order to facilitate our cooperation with them. Our business partners include financial institutions and payment processors.
• Disclosures to Affiliates. Bison entities may share personal information within the corporate family, meaning between our subsidiaries and affiliates.
• Business Transfers. If we are involved in a merger, acquisition, or other corporate transaction, we may share your personal information during the diligence process with counterparties and others assisting with the transaction, as well as to a successor as part of such a transaction.
• Legal Requirements. We may also share personal information if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, including to cooperate with law enforcement, (ii) protect and defend our rights or property, (iii) prevent fraud, (iv) act in urgent circumstances to protect the personal safety of users, or the public, or (v) protect against legal liability.
• Consent. We may also share your personal information to other third parties not described above if we receive your consent to do so.

DATA SECURITY AND INTEGRITY

Bison is committed to ensuring the security and integrity of your information. We have adopted reasonable physical, electronic, and managerial procedures designed to safeguard the personal information we maintain. These procedures are intended to protect the information against unauthorized access or disclosure, loss or misuse, and alteration or destruction.

Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations which are beyond our control; (b) the security, integrity, and privacy of any and all information and data exchanged between you and us through the Internet cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.

DATA RETENTION
Bison may store personal information for as long as we have a legitimate business need for it. We determine the retention period for each category of personal information based on (i) the length of time we need to retain the information to achieve the business or commercial purpose for which it was obtained, (ii) any legal or regulatory requirements applicable to such information, (iii) internal operational needs, and (iv) any need for the information based on any actual or anticipated investigation or litigation.

CHILDREN’S PRIVACY
Our Services (including our Website) are not intended for use by children under the age of 16 and we do not knowingly collect personal information from children under 16. If we learn we have inadvertently collected personal information from children under 16 years old, we will take steps to delete that information.

INTERNATIONAL TRANSFERS
Bison is located in the United States. Please note that your personal information may be processed in the U.S. or in other countries where our service providers are located. By submitting your personal information to us, you agree to the transfer, storage, and processing of your personal information in a country other than your country of residence including, but not limited to, the U.S. The personal information protection laws of other countries might be different from the laws of the jurisdiction in which you reside, and might permit courts, government, law enforcement agencies, regulatory agencies and security authorities to access your personal information without notice.

LINKS TO OTHER WEBSITES
Links to other websites may be found on the Bison Website, and are provided solely as a convenience. If you use these links, you leave the Bison site. Bison has not reviewed these unrelated party sites, and does not control and is not responsible for any of these sites, their content, or their privacy policies and practices.

CHANGES TO THIS POLICY
Please note that Bison may update this Privacy Policy from time to time. Therefore, users should periodically review this page to ensure familiarity with the most current version of this Policy. Your continued use of the Services amounts to your consent to any such updates or changes.

CONTACT INFORMATION
If you have questions regarding this Privacy Policy, please contact us at:
Bison Payments

getbison.com 

PO Box 249 

Oklahoma City, OK 73101

Email Address: 

[email protected]

Phone: 

(432) 219-9988